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Visitor Terms & Conditions

Visitor Terms & Conditions

Healthcare Outlook Conclave 2025 (HOCON 2025)

These terms and conditions (“Terms”) govern the admission of all individuals who register to attend the Healthcare Outlook Conclave 2025 (HOCON 2025) (the “Event”) organized by Medigence Global (“Organizer”). By registering to attend the Event, you agree to comply with these Terms.

1. Registration Process & Admission

1.1. All attendees must complete the registration online through the official event website or authorized registration portal.
1.2. On-spot registrations will not be permitted. Only pre-registered and approved participants will be allowed entry.
1.3. Your registration is considered provisional until it has been reviewed and accepted by the Event’s Advisory Committee.
1.4. If your application is accepted, you will receive a confirmation email containing a unique QR code. This QR code must be presented at the venue for entry.
1.5. Entry will be denied without a valid QR code and matching government-issued photo ID.

2. Right to Refuse Admission

2.1. The Organizer reserves the right, in its sole discretion, to approve, reject or revoke any registration without the obligation to provide justification.
2.2. Submission of a registration form does not guarantee entry to the Event.
2.3. Admission is subject to availability, relevance to the event profile, and alignment with the target delegate criteria.

3. Entry Protocol & Identification

3.1. QR Code scanning is mandatory at the registration counter on the day of the event.
3.2. Upon successful check-in, attendees will receive an official badge and welcome kit.
3.3. Attendees must carry a valid photo ID (e.g., Aadhar card, driver’s license, passport) that matches the details submitted during registration.

4. Code of Conduct

4.1. Attendees are expected to behave in a professional and respectful manner at all times. 4.2. The Organizer reserves the right to remove any participant found to be disruptive, abusive, or in violation of these Terms. 4.3. Solicitation or distribution of unauthorized promotional material is strictly prohibited.

5. Photography & Media Consent

5.1. By attending the Event, you consent to being photographed, filmed, or recorded by the Organizer or its authorized representatives. 5.2. The Organizer may use such media content for marketing, promotional, and editorial purposes, including publication on websites, social media, and print materials.

6. Changes to the Event

6.1. The Organizer reserves the right to modify the agenda, speakers, venue, format, or dates of the Event at any time due to operational or logistical reasons. 6.2. Attendees will be notified of any significant changes via email and/or through the official Event website.

7. Data Privacy & Communication

7.1. By registering, you consent to the Organizer collecting and processing your personal data in accordance with applicable data protection laws.
7.2. You may receive communications related to the Event, including reminders, updates, and post-event follow-ups.

8. Limitation of Liability

8.1. The Organizer shall not be liable for any loss, injury, or damage arising from your participation in the Event unless caused by gross negligence or intentional misconduct.
8.2. All travel and accommodation arrangements are the responsibility of the attendee.

Contact Information

For any queries or assistance regarding your registration or participation, please contact:
By completing your registration, you confirm that you have read, understood, and agree to abide by these Visitor Terms & Conditions.
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